Considering individual contribution for theproject, I arranged the different fundraising activities.
While taking the theoretical for carrying outprojects, I was able to learn and acquire certain skills, knowledge and idearegarding the matter. The point can be explained with the help of relevantexamples. For example, project management involved certain steps crucial toensure the proper execution and completion of the project.
The first step is toplan the core objective of the project and assess the opportunity to experiencegood result. Having a proper understanding of the project, planning should bedone accordingly. The next step would be the initiation stage.
The team membersshould consider the different aspects and factors that have the potential toimpact or influence the outcome of the project. The meeting is necessary toorganize and begin the project work. The third step involved planning. Theplanning would be helpful to determine the various activities regarding theproject execution. Planning about the tasks and responsibilities should beconducted (Watts et al.
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2014). As per the plan, the team members should workin an organized manner. The fourth step would be the execution stage. In theparticular stage, the team members need to actualize the activities.
Theclosure stage involves the completion of the project work. Considering the factor of skills, severalskills are required. Communication skill is an important factor. For instance,while trying to interact and communicate with the restaurants and foodcompanies, the skill of persuasion and listening was useful to understand andconvince about the project. Organization skills are necessary, this includegoal-setting, planning and analysing.
Planning was made taking into account thedifferent aspects of the project. Analysis of the possible scope and outcome ofthe project was conducted. Team building was necessary. The team built for theproject consisted of members who were motivated to do the project. Empatheticbehaviour was necessary as the project required the participation of theindividuals who suffered from isolation and physical health problems (Arantes et al. 2016).
Coping skills meaning flexibility to adapt and manage different situations,persistence, patience, creativity and such were necessary. 2. Critical reflection of theproject The project of the community café wassuccessful to certain extent. The project was able to attract customers fromthe concerned region.
The members of the team with proper cooperation andcoordination made the effort to conduct the project activities. At firstplanning was made, considering the different factors necessary for the project.Ensuing the systematic planning, the varied activities were carried out by theteam members. The project members registered themselves for the work.Considering the outcome or the result of the project, it was able to make theconnection between the individuals or groups of people involved in the project(Martinelli and Milosevic, 2016). It isnecessary to mention that certain techniques and tools were used for theproject activities.
An overall analysis was made, on the various stakeholders.Taking into account the basis of the information of the stakeholders, theproject members used the relevant information to enhance the productivity theproject. It should be mentioned that relevant communication technologies wereimplemented for the purpose. Communication methods relevant to fulfil thepurpose of the project was used.The Aristotle’s model of communication servesthe primary method of communication.
After the planning, the objective of theplanning project was discussed. The activities were conducted accordingly. Theteam members encoding the messages for the assigned task, the making of thecommunity café, started to work on the activities. Members responsible forcarrying on the different activities were sending messages to one another.Receiving the messages from one another, the communication was flow maintainedand observing the gathered information, each project member did the assignedtasks. Considering the channel, the involved members made direct communication,as well as writer and verbal with the help of social media forums, email, videoconferencing to ensure the proper flow of communication (Witten et al. 2016).Critically speaking, it was not always feasible to consider the feedback of thereceiver.
Regarding the methods of communication, different methods were usedas per convenience. For instance, discussion and meetings were held toconstruct a proper structure about the community café project. Apart from thegathering of the key project members, meeting was done with the Fareshare employeesand managers involved to assist the project activities. The prospect offundraising was discussed, considering the details. Teleconference andvideoconference were conducted.
It was necessary to create an organizedplanning, hence the members had the responsibility to make oral presentationsregarding respective activities. In terms of written communication, letter,email, text messaging was, reporting, newsletter and such were used. Brochureand catalogues were required to promote the café among the general population.Social media and text messaging methods made it possible to let the physicallychallenged individuals know about the project (Pavlopouloset al.
2015).During the process of the project, severalmanagement theories were used as guidance for the proper planning and executionof the project. The Hawthorne effect was really useful for the purpose. As perthe context of the theory, the organization can raise employee productivity invarious ways without the application for monetary benefits. For instance, thecommunity café project was non-governmental in nature. Individuals usuallyvolunteered to work in the café. Considering the factor of paid labour, someemployees were provided the adequate wage for living.
It was a charity project;hence the project was unable to offer monetary benefit to the interestedvolunteers. However, the project organizers decided to provide appraisalcertificates to the dedicated volunteers. The project was focused to give thefacilities necessary for the various activities (Marcellaand Rowley, 2015). Care was provided to the volunteers who showedpositive contribution to enhance the productivity of the café. The communitycafé gave importance to the decision of Fareshare who took the responsibilityto bring the unsold food products to the former. Relevant recognition andacknowledgement was provided to the companies who donated for the fund.
The 7cs pf communication provided therequired knowledge necessary to ensure the successful initiation andimplementation of the communication flow, overcoming the concerned hindrancesin the process. Clarity, content and context, credibility, channels, continuityand capability were the seven factors. Clarity stated that the involved membersand the individuals working as volunteers needed to have clarity regardingirrespective activities. The members associated with the fundraising activitieshad to decide the children gifts, interact with the food companies and eateriesto provide assistance in the project. The working members had to understand thecontext and content of the project. Employees responsible for promotion andadvertisement were required to be active in different communication channelsand spread the news about the community event (JOSEPHet al.
2018). It is necessaryto state that the working stakeholders possessed the capability that in turnhelped to make the project experience success. 3.
The reflective decision-makingprocess The decision making process involved severalimportant steps. I think it is essential to reflect on the decision makingsteps. The first step was the identification of the decision. Each of themember was required to suggest decisions regarding the project.
Following theevaluation of the presented suggestions, further discussion was made during thecollaboration process. The Fareshare members offered some useful suggestion,considering the individual opinions, appropriate decision concerning theproject planning and execution steps were taken. The next step indicated thecollection or gathering of the information. For instance, the project membersdecided to do a background study about the particular type of projects andfactors necessary to consider. I had the responsibility to determine thepresents for the children. I studied about the different eateries and foodcompanies who were willing to provide the excess, unsold food products for theproject (St-Gallay and Sambrook-Smith, 2017).
I evaluated the costs and expense. I took the responsibility of conductingpromotion about the fundraising activities. Effort was made to consider andidentify the alternative option in case the primary options for the activitiesrequired backup. I think, the larger the options, the better would be theprospects. It was necessary to measure the evidence, ensuing the step, suitableactivity steps were used for the execution process of the project. Forinstance, the research made me realise that I could look for food companiesthat were located in the outskirts of the region to participate in the project.This would enable the particular food companies to promote itself among thegeneral population, increasing the chance of potential customers.
Consideringthe alternatives, necessary action was taken to ensure the completion of theobjectives. I think it was necessary to review the decision concerning theproject. It was necessary to assess the success rate as well as the futurepotential of the project. I think it was necessary to assess theinterpersonal dynamics of the project. This means understanding about thenature and type of the group working in the project was necessary. Taking intoaccount the type of the project, I analysed the nature and behaviour of theindividuals. It would be helpful todetermine the project.
Internal analysis would be helpful to assess thestrengths, weaknesses along with the potentials. In terms of the strengthfactor, the project was successful, people were attracted to participate,number of individuals volunteered to work. The collaboration was effective. Thefund raised through the project was moderate in nature. However, the drawbackwas that limited number of people gave high funds.
Some of the food companieswere unable to provide the required amount of food products to the café. Somevolunteers lacked the skill necessary for standard service (Witten et al. 2016).However, it is necessary to mention that the prospect for similar projects ispositive.
Conclusion In conclusion it is necessary to state thatin order to ensure the project, participation of the members working andassociated with the project was necessary. Every member possessed theresponsibility to conduct the assigned activities, ensuring the overallproductivity and success of the project. The fundraising project was difficultto continue.
The chief reason was, for doing any project, the financialresource was essential whereas in the particular project, the resource wasminimum. Charity and donations were the source. Various communication methodswere used. Suitable communication tools and techniques were implemented for thepurpose. Proper cooperation and understanding among the different workingmembers were necessary. Meetings and discussions helped the members toconstruct planning and necessary strategy to determine the differentactivities. Individual difference and such was present however the involvedmembers were able to do the project with necessary efficiency.
