No one likes to attend meetings that prove to be completelyuseless and unproductive. Meetings are required to brainstorm ideas, discussissues that affect the business and to have a conversation with the employeesor clients.
But, if these meetings end up being unfruitful, you tend to feelyou have wasted time you could have used somewhere else. So, as a businessowner or even manager it is your responsibility to conduct meetings that arenot boring. We have brought you with some tips that could help you organizeeffective meetings and increase efficiency.(1) Never start a meeting late. There will always bea few people who join in late, but waiting for them to start is not good idea.People will always be late, but when you start a meeting late because of thosepeople who couldn’t be punctual, you are disrespecting people who have botheredto come on time. You can walk the latecomers through at the end of the meeting.(2) A meeting cannot be conducted without awell-prepared agenda.
List all the objectives of the meeting that you want togo through. Also, make sure you send a copy of this agenda to everyone who issupposed to be present at the meeting, and email it at least 2 days before sothat there is enough time for everyone to prepare for the meeting. (3) One of the most important jobs of being a leaderis to be able to encourage and involve everyone in the discussion. For a meetingto be successful, it is important for all attendees to be able to participatein the discussions. If you feel a certain person may not be right for thatparticular meeting, take their name off the list. The key is to ensure optimumparticipation. (4) Most often, agendas are not met due to inadequatetime, mostly because the discussions go off topic.
If someone tries to talkabout something that does not match the listed objectives in the agenda, it isyour responsibility to politely let the person know that they have divertedfrom the main topic of discussion. However, if that topic is something that maybe important, you can set some time aside to discuss the same or hold aseparate meeting altogether. (5) In order to avoid missing out on any importantpoints discussed in the meeting, make sure you make key notes to document theentire meting and a summary of the entire meeting is passed on to the rest ofthe attendees as well so that everyone is on the same page.